AP/AR Specialist

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Job ID: 898357

Job Summary:

Are you detail-oriented, organized, and looking for a long-term opportunity with a growing company? We are seeking a dependable and motivated AP/AR Specialist to join our team! This is a full-time opportunity with competitive pay and the potential for permanent hire based on experience and performance.

In this role, you will support accounts payable, accounts receivable, customer invoicing, purchase order processing, and general business administration.

AP/AR Specialist Responsibilities:

• Process accounts payable, including three-way matching of purchase orders, invoices, and receiving documents.

• Prepare and issue vendor payments accurately and on time.

• Assist with accounts receivable and customer invoicing.

• Enter and maintain customer purchase orders (POs) in the system.

• Assist the Purchasing Department with creating and processing internal purchase orders for vendors.

• Perform general business administration duties, including filing, data entry, recordkeeping, and document management.

• Assist with coordinating staffing activities and scheduling interviews.

• Maintain and update business administrative schedules and documentation.

• Prepare reports and provide reporting support to managers as needed.

• Assist the HR and Payroll departments with documentation, filing, and administrative tasks.

• Handle sensitive employee, HR, and payroll information with strict confidentiality and discretion.

• Communicate professionally with vendors, customers, employees, and management.

• Identify discrepancies, resolve routine issues, and escalate concerns when necessary.

• Maintain an organized, efficient, and professional work environment.

• Move between the office and shop floor as needed to support daily business operations.

AP/AR Specialist Requirements:

• Previous experience in accounts payable, accounts receivable, invoicing, or general accounting preferred.

• Experience with three-way matching, vendor payments, and purchase order processing highly preferred.

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.

• Basic to intermediate computer skills, including Microsoft Office and accounting or ERP systems.

• Strong problem-solving skills and the ability to learn new systems and procedures quickly.

• Self-motivated, dependable, and able to work independently with minimal supervision.

• Excellent written and verbal communication skills.

• Payroll and Human Resources experience is a plus.

• Bilingual in English and Spanish is a plus.

• Ability to handle confidential and sensitive information professionally.

• Comfortable performing physical tasks, including standing, filing, accessing an upstairs office, and walking onto the shop floor.

• Reliable transportation and excellent attendance are required.

• Punctuality is extremely important for this position.

• Must be seeking a full-time, long-term opportunity. Part-time availability is not an option.

Schedule:

• Full-time, Monday-Friday.

• Available shifts:

  • 7:00 AM – 3:30 PM

  • 8:00 AM – 4:30 PM

• Long-term opportunity with the potential for permanent hire.

Pay Rate:

• $25.00-$35.00 per hour, depending on experience and qualifications.

2000037

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