Malone
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Job ID: 755208
Regional Administrative Support Coordinator Opportunity – Georgetown, KY
If you are a proactive administrative professional looking to take ownership of a dynamic and multi-faceted role, we want to hear from you. Apply now to learn more!
Location: Georgetown, KY (On-site)
Employment Type: Full-Time | Direct Hire
Compensation: Competitive base salary + 10% annual performance bonus (STI)
Sponsorship: Not available – local candidates only
Position Overview:
We are seeking a highly organized and detail-oriented Regional Administrative Support Coordinator to provide comprehensive administrative and operational support for a dynamic regional office overseeing operations across the U.S. and Mexico. This role offers a unique opportunity to partner across functions such as office management, marketing, purchasing, travel and fleet coordination, IT asset tracking, and expense reporting.
The ideal candidate thrives in fast-paced, multi-functional environments and has a proactive mindset, strong communication skills, and the ability to manage diverse responsibilities with professionalism and efficiency.
Key Responsibilities:
Administrative & Office Operations
- Oversee front office functions, mail distribution, meeting coordination, and vendor communications
- Manage office supplies, badge system, printers, visitor log, and shred console services
- Coordinate internal maintenance needs and facility requests
Marketing & Event Coordination
- Support tradeshow planning, booth logistics, and swag/business card ordering
- Serve as liaison for branded materials and apparel distribution
Purchasing & Vendor Support
- Submit requisitions, create POs, process invoices, and coordinate with AP for vendor setup
Fleet & Travel Management
- Oversee vehicle sourcing, maintenance, driver compliance, and insurance
- Book travel and assist employees with credit card, booking, and reservation needs
IT Asset Coordination
- Track and manage IT devices (laptops, phones, accessories)
- Assist with basic troubleshooting and coordinate with internal IT for escalations
Expense Management
- Prepare monthly expense reports and support employees with Concur
- Coordinate with Finance on corporate card issuance and reporting
Critical Qualifications/Education:
- High School Diploma or GED required
- Minimum 3-5 years of experience in administrative coordination, office management, or related roles
- Strong communication, organization, and problem-solving skills
- Comfortable juggling multiple priorities with a high level of attention to detail
- Proficiency with Microsoft Office; experience with Concur, Excel tracking, and internal ticketing systems a plus
- Ability to work on-site in Georgetown, KY; must be local to the area
- U.S. work authorization required, no sponsorship available at this time
Why Apply?
- High-visibility role supporting U.S. and Mexico regional operations
- Opportunity to work across multiple departments and business functions
- Stable, growth-oriented organization with a collaborative team culture
- Competitive compensation and bonus structure
- Exceptional benefits and 401k plan
- Opportunities for advancement
Malone is an equal opportunity employer
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