Project Administrator (Construction)

Administrative Coordinator/Project Administrator – Louisville, KY
Commercial Construction | Sports Facilities

Our client, a leader in sports facility and commercial construction projects for over 35 years, is hiring an Administrative Coordinator / Project Administrator to support high-profile projects.

Position Highlights:

• Position type: Direct Hire/Full-Time
• Salary – Competitive Salary + 10% bonus target
• Core hours – 7:30am – 4:30pm (Mon – Fri)
• Full benefits and 401k plan w/co. match

This is more than an admin role — it is a career-track opportunity for someone who wants hands-on exposure to project management, construction operations, and client coordination.

What You’ll Do

• Manage project setup in ERP and Procore systems
• Track project milestones, documentation, budgets, and action items
• Lead end-to-end submittal package creation and tracking
• Administer and track internal and external change orders
• Submit permits, drawings, COIs, W-9s, and bonds
• Support Project Managers with field check coordination and documentation
• Coordinate with manufacturers, general contractors, vendors, and internal teams
• Maintain organized master project files from pre-construction through closeout

What We’re Looking For

• 2+ years of construction project coordination or administrative support experience
• Experience with ERP systems (required) and Procore (preferred)
• Strong working knowledge of submittals, change orders, and project documentation
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Highly organized, detail-driven, and deadline-focused
• Passion for sports facilities, gymnasiums, or commercial construction

Why This Role Stands Out

• Direct exposure to Project Managers and leadership
• Clear pathway to grow into a Project Manager position in the future
• Fast-paced, high-visibility construction projects
• Competitive base salary + bonus potential
• Stable, family-owned company with long-term growth plans

If you are looking for a construction administration role that builds real project management experience — not just paperwork — this is your opportunity!

Seniority Level Associate

• Industry

  • Construction

• Job Functions

  • Customer Service
  • Administrative

• Skills

  • Customer Service
  • Enterprise Resource Planning (ERP)
  • Project Coordination
  • Commercial Construction
  • Microsoft Office
  • Administrative Organization
  • Procore
  • Communication
  • Change Orders
  • Submittals

Malone is an equal opportunity employer