Malone
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Job ID: 908661
HR Administrative Assistant / Receptionist
Do you enjoy helping people and creating a welcoming environment? We are seeking a friendly, professional, and approachable HR Administrative Assistant / Receptionist to be the first point of contact for employees, applicants, vendors, and visitors. This role is ideal for someone who genuinely enjoys interacting with people, providing assistance, and helping create a positive employee experience.
Location: Roselle, IL
Pay Rate: $20.00 – $22.00/Hr. DOE
What You’ll Do
- Serve as the face of the organization by warmly greeting all visitors, applicants, and employees.
- Provide exceptional customer service and assist employees with questions, concerns, and directing them to the appropriate resources.
- Create a welcoming, professional, and positive first impression for everyone entering the facility.
- Manage the reception area, employee access, and visitor sign-in procedures.
- Ensure all safety and visitor protocols are followed.
- Maintain office and breakroom supplies and help keep common areas organized and presentable.
- Assist with employment boards, company announcements, and required postings.
- Support HR with employee file maintenance, audits, background check documentation, and I-9 compliance.
- Assist with employee recognition programs, birthday tracking, gifts, engagement activities, and company events.
- Participate in HR projects that support employee culture and engagement.
What We’re Looking For
- High school diploma required.
- 2+ years of office administration, receptionist, front desk, or office management experience preferred.
- A naturally friendly, outgoing, and welcoming personality.
- Strong customer service skills with the ability to make employees and visitors feel valued and supported.
- Excellent communication and active listening skills.
- Strong attention to detail and organizational abilities.
- Professional, patient, approachable, and service-oriented demeanor.
- Intermediate Microsoft Excel, Word, and PowerPoint skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Comfortable working in a fast-paced environment while remaining calm and professional.
- CPR certification is a plus.
Why You’ll Love This Role
This position is much more than answering phones and greeting guests. You will play a key role in creating a positive employee experience and helping employees feel welcomed, supported, and valued every day.
Send your resume to: schaumburg@malonesolutions.com
Call or Text: 847-447-6307
If you’re a people person who enjoys building relationships, helping others, and being the friendly face employees and visitors see first, we’d love to hear from you!
About Malone:
Malone is a private, award-winning company dedicated to providing excellent job opportunities to all our employees. Ranked on the SIA 2024 Top 100 List as one of the Largest Staffing Companies in the US, it is our pleasure to serve as the workforce resource and to make a positive impact on people’s lives. At Malone we truly want to make a difference in our employee’s lives, with Malone you will experience engagement, encouragement & job transparency, we can’t wait to talk with you!
Bolingbrook Office: 595 N Pinecrest Rd. Suite A2 Bolingbrook, IL 60440
Call: (630) 783-9934 Text: (630) 783-9901
Malone Workforce Solutions is an Equal Employment Opportunity Employer
Associate Benefits:
Medical Plan (including MEC, MEC Plus and MVP plans), Dental, PTO and other ancillary products* provided through Essential StaffCARE. We also offer the ability to participate in our 401k Plan* through Principal. *Subject to plan guidelines*
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