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Job ID: 874003
Administrative Assistant / Receptionist Responsibilities:
- Answering phones (4 lines)
- Typing emails dictated by the President of the company
- Scanning vendor invoices into the network (FileShare)
- Organizing scanned files (data entry)
- Assisting with parts inventory data entry
- Greeting customers and vendors
- Filing vendor invoices
- Printing emails and placing them in customer folders
- Researching vehicle parts for ordering
- Researching and ordering office and shop supplies
- Setting up vehicle folders for newly purchased cars
- Organizing vehicle folders for sold vehicles and completed service/restoration projects
- Purging vendor folders at year-end and creating new folders for the new year
Administrative Assistant / Receptionist Requirements:
- Ability to multitask in a fast-paced environment
- Fast and accurate typing and data entry skills
- Ability to work with strong and dynamic personalities
- Proficiency with Microsoft Word, Excel, and Outlook
- Excellent written and verbal communication skills
- Professional and personable demeanor
- Strong organizational skills and attention to detail
- Previous administrative experience preferred
- Automotive Experience is a plus, but not required
Pay Rate:
- $19-$21/hr
Shift:
- Monday – Friday 8am-5pm
Malone Workforce Solutions is an equal opportunity employer dedicated to fostering a diverse and inclusive workplace.
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