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Job ID: 816850
Administrative Assistant / Customer Service
Pay: $23-$27/hour (DOE)
Schedule: Part-Time | Monday-Friday | 9:00 AM – 2:00 PM
Type: Temp-to-Hire
Location: On-site only (Hybrid/Remote not available)
About Malone:
Malone is a private, award-winning company dedicated to providing excellent job opportunities to all our employees. Ranked on the SIA 2024 Top 100 List as one of the Largest Staffing Companies in the US, it is our pleasure to serve as the workforce resource and to make a positive impact on people’s lives. At Malone we truly want to make a difference in our employee’s lives, with Malone you will experience engagement, encouragement & job transparency, we can’t wait to talk with you!
We are seeking a detail-oriented and proactive Administrative Assistant / Customer Service to support daily operations, purchasing, shipping coordination, and customer communication. This role is ideal for someone who enjoys wearing multiple hats, staying organized, and keeping construction-related projects moving smoothly.
Key Responsibilities
Shipping & Logistics
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Set up, coordinate, and manage all UPS shipments
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Conduct post-shipping follow-ups and manage customer surveys
Purchasing & Receiving
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Purchase shop supplies and packaging materials
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Create and manage combined POs for anodizing
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Maintain Open PO reports
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Confirm order confirmations and update due dates
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Handle daily receiving activities
Project & Job Management
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Manage and maintain job checklists
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Check and update transmittals
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Send color chips and swag for new construction projects
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Confirm material take-offs are completed within 2 weeks of submittals
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Ensure Global Shop is updated within 2 weeks of submittals
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Verify ship dates are accurate in Global Shop
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Confirm Project Managers respond to customers within 24 hours
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Update and maintain PM forms
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Close out project documentation
Systems & Support
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Manage and maintain Procore (construction management system)
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Create and maintain training schedules
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Coordinate and manage outside IT support
Qualifications
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Previous administrative, customer service, or operations support experience
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Construction industry experience is a plus
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Familiarity with Procore or other construction management systems preferred
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Strong organizational and follow-up skills
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Excellent communication skills and attention to detail
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Ability to manage multiple priorities in a fast-paced, on-site environment
This is a great opportunity for someone with administrative strength and construction exposure looking for a long-term, part-time opportunity with growth potential.
Malone Workforce Solutions is an Equal Employment Opportunity Employer
Associate Benefits:
Medical Plan (including MEC, MEC Plus and MVP plans), Dental and other ancillary products* provided through Essential StaffCARE. We also offer the ability to participate in our 401k Plan* through Principal. *Subject to plan guidelines*
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