Malone
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Job ID: 708337
Job Summary:
We are seeking a detail-oriented and organized Accounting Clerk to join our team. This role is responsible for processing and managing vendor invoices, ensuring proper documentation, and maintaining accurate financial records. The ideal candidate will have strong analytical skills, experience with accounting software (Great Plains preferred), and excellent communication abilities to collaborate with vendors and internal departments.
Shift: 7:30AM – 4:00PM,
Pay: $18hr
Key Responsibilities:
- Process and file vendor invoices, ensuring proper documentation and date-stamping.
- Retrieve and verify packing lists against purchase orders, working with the Purchasing Agent to address discrepancies.
- Enter receiving information into Great Plains, ensuring accuracy in documentation.
- Match invoices with packing lists to verify quantities, items, pricing, and approvals.
- Coordinate with internal departments to resolve missing or incorrect invoice details.
- Apply correct general ledger (GL) codes to invoices before submission for review.
- Submit invoice packets to the Accounting Supervisor for compliance and tax verification.
- Batch invoices in the system, ensuring all details (invoice number, date, codes, and totals) are correct.
- Assist with month-end closing, including printing invoices, packing lists, and ITC reports.
- Maintain and record Industrial Tax Credit (ITC) entries for financial reporting.
- Communicate with vendors regarding missing invoices, incorrect details, or discrepancies.
- Verify and process check payments, organizing invoice records accordingly.
- Work with departments to confirm service work completion before payments are issued.
- Track and update expired Certificates of Insurance, working with vendors for renewals.
- Ensure purchase orders are correctly referenced before issuing payments.
- Provide administrative support for accounting and office-related tasks.
- Perform other duties as assigned.
Qualifications & Skills:
- Attention to detail and accuracy in financial record-keeping.
- Proficiency in accounting software (Great Plains preferred) and spreadsheet tools.
- Strong communication and problem-solving skills to work effectively with vendors and departments.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Knowledge of accounting principles, invoicing, and purchasing processes is preferred.
If you are a dedicated accounting professional looking for an opportunity to apply your expertise in accounts payable and financial operations, we encourage you to apply today!
*Malone Workforce Solutions is an equal opportunity employer*
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