Employee stress rarely happens in a vacuum. In fact, it can be quite contagious. Once your workforce starts to feel overwhelmed, the quality of their work can decrease. In times like these, many managers feel that the only solution is to reduce workloads or start an employee recognition program. While these are often helpful, they don’t always get to the root of the problem. For that, you need to work on ways to upgrade your communication process.
An open line of communication with your permanent and contingent employees can help you discover the true cause of the stress they’re feeling. Sometimes, just knowing management is interested and cares can be enough to reduce stress and anxiety. Open communication makes your entire workforce more productive and can help generate innovative and creative ideas.
Here are 10 ways to communicate with your staff so you can alleviate stress and boost performance.
How to Communicate with Your Team Better in 10 Easy Steps
- Discuss Expectations: Let your employees know specifically what you expect from them, both in the short-term and the long-term. Give them room to confide in you what about these expectations stresses them out and how you can compromise to make them more accessible.
- Hold Effective Team Meetings: Let’s be honest – sometimes meetings drag on and on, and the topics aren’t relevant to everyone present. Restructure your meetings so that they are the most effective for everyone involved. Let people leave when the content is no longer relevant and let employees at all levels have a voice.
- Email Non-Essential Messages: Instead of pulling employees away from their desks every time you need to address an issue, thus making them later on achieving deadlines, communicate via email so their workflow isn’t interrupted.
- Use Simple Words and Visuals: Members of your staff might all have different communication styles. Be sure to utilize a variety of communication techniques so that your employees completely understand what is expected of them.
- Create a Low Stress Environment: Natural lighting, yoga during lunch breaks, and lush green plants are all proven effective elements of stress reduction. While these aren’t necessarily communication strategies, they will encourage your employees to be more relaxed at work.
- Show Appreciation: Say thank you. Say please. Let your staff know when they’ve done a job well. When management clearly appreciates the crew, they are encouraged to work harder and more efficiently.
- Use Technology: Technology is especially important when communicating with remote employees. Using online meeting tools with screen sharing options, along with video conferencing, allows you to effectively communicate your goals and objectives no matter how much distance is between you and your team.
- Be Open and Honest: Transparency will improve your employees’ sense of job security. It will encourage open dialogue and allow them to feel like they have some stake in the direction of the company.
- Establish Deliverables: Be clear with your expected outcomes and how you plan on measuring success. Your employees will work more effectively and efficiently if they can clearly see the path to success.
- Encourage Collaboration: Get your team to talk to each other. Provide opportunities for them to work together in an open and candid group setting.
If you’re looking for new and innovative workplace solutions, give Malone Staffing Solutions a call. We have proven strategies that have helped hundreds of businesses get better results from their staff.